Employment Opportunities

Are you interested in employment opportunities with the Ulster County SPCA? Check out our job listings below.


Executive Director
Ulster County SPCA
Kingston NY

Position Overview:
The Ulster County SPCA is seeking highly qualified candidates for its Executive Director position.

The ideal candidate will be an experienced leader and manager.  Critical skills include human resources management, a commitment to exceptional animal care standards, proven grant writing experience, strong communication skills, and an understanding of business principles, notably a background in budget, program, and operational management.

The Executive Director reports to the Board of Directors and supervises a paid staff of approximately 25 employees and a volunteer corps of more than 100 volunteers.

Job Purpose

The Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

Primary Duties and Responsibilities

Leadership

  • Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
  • Attend monthly Board meetings, and act as a professional advisor to the Board of Directors on all aspects of the organization’s activities
  • Foster effective team work between the Board and the Executive Director and between the Executive Director and staff
  • Maintain a climate which attracts, retains, and motivates a diverse staff of top quality people
  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate

Operational planning and management

  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
  • Ensure that the operation of the organization meets the expectations of its clients, Board and donors
  • Oversee the efficient and effective day-to-day operation of the organization
  • Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
  • Maintain official records and documents, ensuring compliance with federal, state, and local regulations, notably regarding privacy/confidentiality and security
  • Develop and maintain sound animal care and control practices in alignment with animal welfare best practices and the organization’s mission, philosophy, and values
  • Ensure an emergency disaster plan is in place, and is reviewed annually
  • Ensure all applicable licensing, permitting, etc. requirements are in compliance
  • Ensure all reporting requirements are met, including timeliness, completeness, and accuracy in reporting
  • Oversee all physical assets and other organizational property and ensure they are appropriately safeguarded, administered, maintained, licensed, and insured, including all equipment, vehicles, buildings

Program planning and management

  • Oversee the planning, implementation and evaluation of the organization’s programs and services
  • Ensure that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities established by the strategic direction of the organization
  • Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality, notably ensuring all veterinary care is in compliance with state and local veterinary practice laws and practiced with sound and ethical medicine
  • Promote active and broad participation by volunteers in all areas of the organization’s work
  • Oversee the planning, implementation, execution and evaluation of special projects

Human resources planning and management

  • Determine staffing requirements for organizational management and program delivery
  • Oversee the implementation of the human resources policies, procedures and practices, including the development and Board approval of job descriptions for all staff
  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission, with a plan for succession
  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided
  • Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
  • Coach, mentor, and develop staff as appropriate to improve performance, notably establishing training programs including workshops, seminars, and other educational opportunities
  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

Financial planning and management

  • Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
  • Work with the Board to secure adequate funding for the operation of the organization, e.g., annual campaigns, special events, capital campaign programs, cultivation of potential donors, and bequests
  • Research funding sources (notably grants) and write funding proposals to meet budgeted income goals
  • Participate in fundraising activities as appropriate
  • Approve expenditures within the authority delegated by the Board
  • Ensure high standards in accounting and finance for budgeting, accounting, reporting, audits, and financial planning
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
  • Ensure records management for payroll and compensation records, operational expenses, and purchasing and procurement
  • Provide the Board with comprehensive, regular reports on the revenues and expenditures of the organization

Community relations/advocacy

  • Ensure the organization’s story, message, and program successes are effectively developed and disseminated to the general community
  • Establish good working relationships and collaborative arrangements with community groups, donors, politicians, business leaders and other animal welfare and/or government organizations to help achieve the goals of the organization
  • Ensure that activities of the organization, its programs and goals are marketed, advertised, and promoted to the community through development and execution of a marketing plan
  • Serve as an organizational spokesperson/representative at community events and public speaking engagements to enhance the organization’s community profile, including to media outlets, e.g., television, radio, print, social, etc.
  • Coordinate public relations for the purpose of fundraising, recruiting volunteers, cultivating membership, developing donors, and increasing public awareness of the organization

Risk management

  • Identify and evaluate the risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
  • Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage
  • Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage

 Minimum Qualifications

Education

  • Minimum Associate’s degree, prefer baccalaureate degree, in a related field (business, management, public administration)

Experience

  • 5 or more years of progressive management experience in animal welfare and/or non-profit management
  • Experience must include financial, human resources, program and project management, as well as supervision of 10 or more employees

Knowledge, Skills and Abilities

  • Knowledge of leadership and management principles as they relate to non-profit organizations
  • Knowledge of federal, state and local laws and regulations applicable to animal welfare non-profit organizations including: employment standards, occupational health and safety, animal protection, etc.
  • Knowledge of fundraising, notably government, foundation, and corporate grant-writing, direct solicitation and special campaigns
  • Exceptional organizational, interpersonal, and communication skills
  • Ability to work independently and collaboratively, and meet deadlines
  • Proficiency in computer applications, including MS Office, QuickBooks, etc.

Personal characteristics

  • Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
  • Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
  • Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities; high energy, mission-driven focus.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
  • Plan: Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Think Strategically: Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.

Critical Demands

  • Executive Directors usually work in an office environment, but the mission of the organization may sometimes take them to non standard workplaces.
  • Executive Directors work a standard work week, but additionally will often work evening, weekends, and additional hours to accommodate activities such as Board meetings and representing the organization at public events.
  • Possess valid, unrestricted driver’s license and submission to a background check
  • Must have good vision (close, distant, color, peripheral, depth, and focus) and hearing skills, and speak clearly.
  • Required to frequently sit, stand, walk, reach with arms and hands, stoop, kneel and/or crouch. Must be able to regularly lift and/or move 50 pounds.
  • Constantly moving about the shelter to handle animals of all sizes in a variety of areas and positions.
  • Daily exposure to animal odors and/or airborne particles.
  • Noise level in the work environment is moderate.

This is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with this job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.  For example: emergencies, changes in personnel, or technological breakdowns or developments.

Please direct all inquiries for this position to Regina Carbonari, Interim President of the Board of Directors for the Ulster County SPCA.


DOG TRAINER
Job Description
Effective July 11, 2017

Job Purpose
The Dog Trainer is responsible for assessing, socializing, training, modifying behavior (as necessary), and evaluating progress of UCSPCA dogs to ensure physical and mental stimulation, quality of life, and adoptability, while also developing and providing dog training/behavior education and training to staff, volunteers, and the community regarding UCSPCA dogs.

Primary Duties and Responsibilities

  • Promote and model the highest quality animal care, safe, humane, and productive dog handling, and safe workplace practices
  • Assess each dog at intake with a behavior evaluation, making immediate recommendations for disposition, including suitability for acceptance by UCSPCA and/or a training/behavior modification plan to assist the dog owner in retaining ownership
  • Develop and implement individual training/behavior modification plans to improve behavior and adoptability and meet the individual needs of the dog, specifying tools and techniques to be used in accordance with the organization’s Canine Training and Behavior Modification Philosophy
  • Evaluate dogs daily making recommendations to the Dog Department Supervisor for adoption, foster, transfer, or euthanasia
  • Provide weekly updates/progress evaluations to each dog’s record
  • Provide training/behavior modification plans for foster families and ensure the plan, methods, and tools are understood by all family members; evaluate foster dogs weekly for progress and re-assess foster dogs returning to the shelter
  • Coordinate with the Dog Department Supervisor to potentially transfer dogs to other rescue organizations (e.g., breed-specific rescues)
  • Coordinate and communicate with the Dog Department Supervisor on the dog population and implementing plans to maintain general behavioral health and optimize population flow
  • Communicate individual training/behavior modification plans to staff and volunteers for effective, consistent implementation, utilizing the color-coded behavior sheet for each dog
  • Assess and develop shelter dog playgroups and train staff and volunteers as playgroup assistants
  • Update and maintain individual written records for each dog, utilizing shelter software to include initial assessment, disposition recommendations, training/behavior modification plan, weekly evaluations, and any other additional information relevant to the dog, e.g., bite history, illness/injury preventing training/modification, etc.
  • Generate reports as requested by the Dog Department Supervisor
  • Answer forwarded telephone calls and reply to customer training/behavior inquiries in a courteous, efficient, timely, and professional manner providing a high level of customer service
  • Receive, stock, and maintain accountability of all training supplies and equipment, including training treats, leads, collars, interactive toys, agility equipment, etc.
  • Conduct all family dog introductions (meet-and-greets) prior to adoption, providing recommendations on dog compatibility to the Dog Department Supervisor for final adoption approval
  • Provide training and guidance to staff and volunteers regarding safe handling, enrichment programs, training and behavior modification techniques, canine body language, and identification of problem behaviors
  • Develop and conduct behavior seminars and workshops for staff, volunteers, and the public to improve the understanding of dog behavior, enhance the human-animal bond, and increase shelter adoptions
  • Prepare articles as requested for shelter publications and serve as the training/behavior resource for local media
  • Update and maintain a resource library on training and behavior, including books, video materials, journals, internet sites, and a list of other professionals in the field
  • Maintain the Training Room in a tidy, clean, functional, and organized appearance
  • Foster an effective team work environment amongst all staff and volunteer personnel

Minimum Qualifications

Education

  • High School diploma
  • Training/behavior modification certification

Experience

  • Three years of experience in canine behavior, handling, and training required, preferably in a shelter environment

Knowledge, Skills and Abilities

  • Canine training and behavioral knowledge, to include classical and operant conditioning, canine temperament testing (SAFER preferred), knowledge of breed characteristics and behaviors, and behavior modification techniques, notably for aggression
  • Care and handling skills, to include safe handling/restraint techniques with dogs of all temperaments, ability to interpret canine body language, and ability to utilize a variety of canine training methods and equipment (in accordance with the UCSPCA Canine Training and Behavior Modification Philosophy)
  • Demonstrated teaching knowledge and ability, to include basic teaching methods and training class development and implementation
  • Proficiency in computer applications, including MS Office, etc.
  • Excellent verbal and written communication skills, to include effectively handling and diffusing high-stress, emotionally-charged situations; must work well with people from a variety of backgrounds
  • Ability to work in a fast-paced environment and organize, prioritize, and manage multiple tasks simultaneously while setting and meeting deadlines; must be detail-oriented, reliable, and resourceful
  • Ability to create and sustain positive working relationships with staff, volunteers, and the public, and be a team player

Critical Demands:

  • Dog Trainers work a standard work week, but additionally may work weekends, holidays and evenings
  • Possess a valid, unrestricted driver’s license and submission to a background check
  • Clearly understand and relate the philosophies and mission of the Ulster County SPCA to staff, volunteers, and the public, notably the Canine Training and Behavior Modification Philosophy
  • Regular interaction with all department managers/supervisors and staff
  • Dealing with intricate personnel interactions/relationships between staff, volunteers, animals, and the public
  • Must have good vision (close, distant, color, peripheral, depth, and focus) and hearing skills, and speak clearly.
  • Required to frequently sit, stand, walk, reach with arms and hands, stoop, kneel and/or crouch. Must be able to regularly lift and/or move 50 pounds.
  • Constantly moving about the shelter to handle animals of all sizes in a variety of areas and positions.
  • Daily exposure to animal odors and/or airborne particles.
  • Noise level in the work environment is moderate.

This is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.  For example: emergencies, changes in personnel, or technological breakdowns or developments.

Please direct all inquiries for this position to Regina Carbonari, Interim President of the Board of Directors for the Ulster County SPCA.

Comments are closed